Features
Everything you need to manage compliance evidence
Built from the ground up for UK construction businesses. Not a repurposed document manager with “compliance” bolted on.
Core
Evidence vault
Upload and organise every certificate, insurance document, training record, and policy in one secure location. Tag by type, assign to clients or sites, and find anything instantly with search and filters.
- 14 evidence types — from employers’ liability to DBS checks
- Automatic file versioning with full history
- Drag-and-drop upload from your browser
- In-app preview for PDFs, images, and documents
- Batch upload for onboarding large document sets
All 14 evidence types
Employer’s Liability · Public Liability · Professional Indemnity · Contractor’s All Risks · CSCS Cards · DBS Checks · CHAS · SSIP · Constructionline · SafeContractor · ISO Certifications · Training Records · H&S Policies · Risk Assessments & Method Statements
Automation
Renewal tracking
Set reminder rules per evidence type and get notified before certificates expire. No more finding out your insurance lapsed when a client asks for it.
- Configurable reminders — 30, 60, or 90 days before expiry
- Push notifications and in-app alerts
- Dashboard overview of upcoming and overdue renewals
- Rules apply across your entire organisation automatically
Workflow
Compliance packs
Build reusable templates for each client specifying which evidence types they require. When they ask for your paperwork, generate a complete compliance pack in seconds.
- Template builder with per-client requirements
- One-click pack generation as downloadable ZIP
- Compliance scores showing what’s met and what’s missing
- Clone templates between clients to save time
Sharing
Secure sharing
Share compliance packs with clients and auditors via time-limited secure links. Recipients don’t need an account — just click the link and view or download the pack.
- Time-limited links with automatic expiry
- No account required for recipients
- Track when packs are accessed
- Revoke access at any time
Team
Team planMulti-site management
Assign evidence and team members to specific sites. Filter your dashboard by site to see only what’s relevant. Built for organisations managing compliance across multiple locations.
- Unlimited sites on the Team plan
- Site-scoped evidence and team views
- Assign members to specific sites
- Site selector in the navigation for quick switching
Governance
Team planApproval workflows
Evidence submissions are reviewed before going live. Owners and admins can approve or reject uploads with notes — keeping your compliance records clean and verified.
- Evidence enters “pending” status on upload
- Approve or reject with optional notes
- Self-approval prevention for accountability
- Full approval history in the audit trail
Why switch
ComplianceVault vs Spreadsheets
Most construction businesses start with a shared spreadsheet or a folder on someone’s desktop. It works until it doesn’t. Here’s how ComplianceVault compares.
| Spreadsheets | ComplianceVault | |
|---|---|---|
| Expiry reminders | Manual diary entries | Automatic email + push alerts |
| Client compliance packs | Manually assemble files each time | One-click ZIP generation |
| Sharing with clients | Email attachments, WeTransfer | Secure, time-limited links |
| File versioning | "Certificate_v3_FINAL_v2.pdf" | Automatic version history |
| Audit trail | None | Every action logged and exportable |
| Multi-site visibility | Separate sheets or tabs per site | Site-scoped views, one login |
| Mobile access | Pinch-to-zoom on a tiny screen | Responsive web portal + native app coming soon |
| Finding a specific certificate | Ctrl+F and hope for the best | Search, filter, done |
“We spent half a day every month chasing expiry dates in a spreadsheet. Now we just check the dashboard.”
— What we hear from early users
Purpose-built vs generic
ComplianceVault vs Cloud Storage
Dropbox, Google Drive, and SharePoint are great for general file storage. But compliance evidence needs more than a folder structure.
| Cloud Storage | ComplianceVault | |
|---|---|---|
| Expiry date tracking | Not supported — files have no expiry concept | Built-in expiry dates with automated alerts |
| Evidence categorisation | Manual folder naming conventions | 14 structured evidence types with metadata |
| Client compliance packs | Manually collect and zip files per request | One-click pack generation from templates |
| Compliance scoring | No visibility into what’s missing or expired | Per-client compliance scores and gap analysis |
| Sharing with auditors | Shared folders with ongoing access | Time-limited secure links, auto-expire |
| Renewal reminders | None — set your own calendar reminders | Configurable rules: 30, 60, or 90 days |
| Audit trail | Basic file activity log | Full action log — uploads, approvals, shares |
| Built for construction | General purpose — you build the structure | CHAS, SSIP, ISO frameworks out of the box |
Cloud storage is for files. ComplianceVault is for compliance. If your business needs to prove compliance — not just store documents — you need a purpose-built tool.
Frequently asked questions
ComplianceVault is a compliance evidence management platform built for UK construction and trades businesses. It helps you store certificates, track expiry dates, generate compliance packs, and share them securely with clients and auditors.
It’s built for construction companies, subcontractors, facilities management firms, and any business that needs to prove compliance to clients or auditors. Whether you’re a sole trader or a multi-site organisation, ComplianceVault scales to fit.
ComplianceVault supports 14 evidence types covering frameworks like CHAS, SSIP, Constructionline, SafeContractor, and ISO standards (9001, 14001, 45001). This includes employers’ liability insurance, public liability, professional indemnity, CSCS cards, DBS checks, training records, and health & safety policies.
Yes. The CSV import feature lets you upload a spreadsheet of your existing records, map columns to ComplianceVault fields, and import everything in bulk. Validation and duplicate detection are built in.
When you share a compliance pack, ComplianceVault generates a time-limited secure link. Recipients can view and download the pack without creating an account. You control the expiry date and can revoke access at any time.
ComplianceVault tracks every expiry date and sends configurable reminders (30, 60, or 90 days before). Expired items are flagged on the dashboard and in client compliance scores so nothing slips through the cracks.
Yes. All data is encrypted at rest and in transit using 256-bit encryption. Files are stored in UK-hosted data centres (London) on SOC 2 compliant infrastructure. ComplianceVault is fully GDPR compliant.
We’re launching the web portal first — it covers everything you need to manage compliance evidence from your desk. A mobile app for on-site capture (iOS and Android) is coming soon and will be a free companion to your web portal subscription.
Plans start at £59 per month for solo contractors, with Pro at £99/month and Team at £249/month. Annual plans give you 2 months free. There’s a free plan to get started — no card needed. Paid plans are billed via Stripe.
Yes. The Free plan lets you explore ComplianceVault with no card needed. When you’re ready to upgrade, paid plans are handled securely through Stripe.
See it in action
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